| Action Items |
Start Date
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Complete Date
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Survey organization or family members to see who's interested in participating.
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Form a reunion committee.
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Seek ideas for a theme.
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Develop a budget and bookkeeping system.
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Organize mailing system.
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Create mailing list.
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Select reunion date.
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Send first mailer: include names of missing relatives, tentative reunion schedule and approximate cost.
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Hire videographer, photographer, entertainment-if appropriate.
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Schedule events and activities program, speakers, awards ceremony, tours, etc.
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Reserve block of rooms for attendees at hotel/motel.
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Send second mailer: include registration form, cost and updated list of missing members.
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Confirm reservations of accommodations, entertainment, photographer, etc.
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Contact Convention and Visitors Bureau to request collateral.
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Create list of attendees.
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Select a theme, purchase decorations, signs, banners and order printed items.
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Reserve rental equipment: podium, microphone, tables, chairs, etc.
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Meet with reunion location's staff and visit facility with reunion committee-if appropriate.
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Have each committee develop own responsibility and task list.
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Contact caterer to place food order.
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Meet with committee to review final checklist.
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Reconfirm meeting, sleeping and eating accommodations.
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Purchase last minute decorations and incidental supplies: name tags, pens, etc.
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Review final details with reunion committee.
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Decorate.
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Set up registration tables, rental equipment and displays.
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Arrive early and finish set-up.
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