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Meetings

Reunion Budget Form

This form is to serve as a guide for any expenses you will need to keep track of before, during and after your reunion. It is only a guide and may be customized to fit your needs.

Event Income

Estimate

Actual

Donations/contributions (gift, door prizes, money, etc.)

   

Keepsakes (photo album, T-shirt)

   

Membership dues/fees

   

Sponsorships

   

Door prizes/awards

   

Scholarships (contributions for members on a limited income)

   

Subtotal

   


 

Pre-Event Expenses/Deposits

Estimate

Actual

Banking fees

   

Registration supplies

   

Phone calls

   

Postage

   

Award/certificates/prizes

   

Rentals (a/v, sports equipment, tents, wheelchairs, etc.)

   

Decorations/banners/signs/displays/flowers/papergoods

   

Deposits (room, equipment, entertainment, caterer, etc.)

   

Tours and local guides

   

Transportation

   

Meals

   

Keepsakes

   

Other

   

Subtotal

   


 

Event Day Expenses

Estimate

Actual

Entertainments/musicians/band/DJ, etc.

   

Photographer/videographer

   

Meals (breakfast, lunch, dinner, snacks)

   

Beverages

   

Final payments (room, equipment, caterer, etc.)

   

Local sales & occupancy tax (check with accommodations for tax rate)

   

Subtotal

   


 

Post Event Expenses

Estimate

Actual

Printing (post-reunion newsletter)

   

Postage

   

Pictures/developing

   

Subtotal

   
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