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Reunion Budget Form
This form is to serve as a guide for any expenses you will need to keep track of before, during and after your reunion. It is only a guide and may be customized to fit your needs.
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Event Income
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Estimate
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Actual
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Donations/contributions (gift, door prizes, money, etc.)
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Keepsakes (photo album, T-shirt)
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Membership dues/fees
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Sponsorships
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Door prizes/awards
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Scholarships (contributions for members on a limited income)
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Subtotal
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Pre-Event Expenses/Deposits
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Estimate
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Actual
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Banking fees
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Registration supplies
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Phone calls
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Postage
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Award/certificates/prizes
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Rentals (a/v, sports equipment, tents, wheelchairs, etc.)
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Decorations/banners/signs/displays/flowers/papergoods
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Deposits (room, equipment, entertainment, caterer, etc.)
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Tours and local guides
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Transportation
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Meals
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Keepsakes
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Other
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Subtotal
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Event Day Expenses
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Estimate
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Actual
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Entertainments/musicians/band/DJ, etc.
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Photographer/videographer
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Meals (breakfast, lunch, dinner, snacks)
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Beverages
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Final payments (room, equipment, caterer, etc.)
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Local sales & occupancy tax (check with accommodations for tax rate)
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Subtotal
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Post Event Expenses
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Estimate
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Actual
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Printing (post-reunion newsletter)
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Postage
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Pictures/developing
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Subtotal
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